Assess whether a shadow system must be decommissioned this quarter (890003)

Situation

A pharma company using LLMs on trial documents cannot treat a vendor SOC report that excludes the actual model host region as color commentary on generative-AI acceptable-use policy draft. EU AI Act implementation manager must close a shadow system must from that extract under AI Governance / Bias and Training Data.

Decision

EU AI Act implementation manager in a pharma company using LLMs on trial documents must choose Policy or governance breach / Model defect / Dual failure / Hold for the missing fact using generative-AI acceptable-use policy draft after a vendor SOC report that excludes the actual model host region.

Hypotheses to test

• Generative-AI acceptable-use policy draft reads as Policy or governance breach once a vendor SOC report that excludes the actual model host region is lined up to the same AI Governance population.
• Generative-AI acceptable-use policy draft is closer to Model defect after a vendor SOC report that excludes the actual model host region; Policy or governance breach would over-claim this Bias and Training Data extract.
• Dual failure is still live in generative-AI acceptable-use policy draft for EU AI Act implementation manager in a pharma company using LLMs on trial documents.
• Generative-AI acceptable-use policy draft is missing the fact EU AI Act implementation manager needs after a vendor SOC report that excludes the actual model host region; stop this AI Governance close.

Analysis required

• Map the approved-use case to the system a shadow system must would bind.
• Check intended purpose and inventory status against EU AI Act / exam-readiness language after a vendor SOC report that excludes the actual model host region.
• Map the approved-use case to the system a shadow system must would bind.
• For this AI Governance Bias and Training Data file, read generative-AI acceptable-use policy draft against a vendor SOC report that excludes the actual model host region and write the one fact that would move a shadow system must for EU AI Act implementation manager.

Recommendation

Choose Policy or governance breach / Model defect / Dual failure / Hold for the missing fact on this AI Governance / Bias and Training Data packet (generative-AI acceptable-use policy draft after a vendor SOC report that excludes the actual model host region). The follow-on Bias and Training Data action is what EU AI Act implementation manager does next: implement the option, assign an owner, and log the missing fact.