Assess whether a shadow system must be decommissioned this quarter (8facab)

Situation

Privacy counsel supporting AI inventory owns a shadow system must inside a pharma company using LLMs on trial documents with EU AI Act high-risk classification worksheet as the only packet. A new use case bolted onto a model approved for a narrower purpose is what changed the clock for this AI Governance Policy and Oversight file.

Decision

Privacy counsel supporting AI inventory in a pharma company using LLMs on trial documents must choose Policy or governance breach / Model defect / Dual failure / Hold for the missing fact using EU AI Act high-risk classification worksheet after a new use case bolted onto a model approved for a narrower purpose.

Hypotheses to test

• Authorize Policy or governance breach now; EU AI Act high-risk classification worksheet already has the discriminator after a new use case bolted onto a model approved for a narrower purpose.
• Keep Model defect in force until EU AI Act high-risk classification worksheet is completed after a new use case bolted onto a model approved for a narrower purpose for privacy counsel supporting AI inventory.
• Treat EU AI Act high-risk classification worksheet as Dual failure because both readings appear after a new use case bolted onto a model approved for a narrower purpose.
• Refuse a AI Governance close: privacy counsel supporting AI inventory does not have the page a shadow system must turns on in EU AI Act high-risk classification worksheet.

Analysis required

• Split policy-or-governance failure from a model defect using prompts, outputs, and human edits in EU AI Act high-risk classification worksheet.
• Reproduce the incident row in EU AI Act high-risk classification worksheet and say whether it ever touched production data.
• Split policy-or-governance failure from a model defect using prompts, outputs, and human edits in EU AI Act high-risk classification worksheet.
• For this AI Governance Policy and Oversight file, read EU AI Act high-risk classification worksheet against a new use case bolted onto a model approved for a narrower purpose and write the one fact that would move a shadow system must for privacy counsel supporting AI inventory.

Recommendation

Choose Policy or governance breach / Model defect / Dual failure / Hold for the missing fact on this AI Governance / Policy and Oversight packet (EU AI Act high-risk classification worksheet after a new use case bolted onto a model approved for a narrower purpose). The follow-on Policy and Oversight action is what privacy counsel supporting AI inventory does next: implement the option, assign an owner, and log the missing fact.